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The entry points to the owner's mailbox but doesn't store any calendar data in the recipient's mailbox.Ī new calendar is created in the recipient's mailbox, and this calendar contains a copy of the owner's calendar (starting one year prior to date of acceptance). There are no changes to shared calendars when one of the users is hosted in Exchange on-premises.Īn entry (similar to a hyperlink) is stored in the recipient's mailbox. The improvements are only applicable for calendars shared between users in Exchange Online. New model: The new behavior of shared calendars Old model: The old behavior of shared calendars Recipient: The person to whom the calendar is shared Owner: The person from whom the calendar is shared Shared calendar: A calendar shared with view, edit, or delegate permissions Here are some terms that we'll use in this discussion:

This section describes how these improvements were accomplished, and what changed in the architecture of shared calendars in Microsoft 365. Technical details of the shared calendar improvements Outlook on the web, iOS, and Android: If the user is viewing it on Outlook on the web, Outlook for iOS, or Outlook for Android, the new sync experience is in use. Changes might appear faster in Outlook on the web, Outlook for iOS, and Outlook for Android. However, if the user added the account as a delegate account, they'll be on the old sync experience. Outlook for Mac: If the user views the shared calendar on Outlook for Mac, they'll see the new sync experience if the calendar was added by accepting a sharing invitation or if the user added the shared calendar via File > Open another user's folder. Outlook for Windows: Users can check if shared calendar improvements are enabled or disabled by following the instructions provided in this article. The recipient adds the shared calendar using the ICS URL, and the sync timing is determined by the recipient's calendar service.Įxchange Web Services (EWS) API will not support instant syncing. This configuration currently generates an ICS URL. If the recipient is in, the calendar might be updated every 24-48 hours.

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The shared calendar recipient adds the shared calendar using the ICS URL, and the sync timing is determined by the recipient's calendar service.įor example, if the recipient is in, the calendar will update approximately every three hours. This configuration currently generates an Internet Calendar Subscription (ICS) URL. If external sharing isn't allowed for the calendar owner's tenant, it's treated like the calendar is being shared to a third-party user. Syncing happens approximately every three hours. In the future, instant syncing will be enabled for all calendars shared among Microsoft 365 and users. The table below provides more details about the types of configurations that support instant syncing. Instant syncing is enabled only if both users are in the same Microsoft 365 tenant, or if the calendar is shared by an user. Using a shared calendar will be as fast and reliable as managing the user's own calendar. Users will also notice performance improvements when viewing and editing shared calendars. If someone changes a shared calendar, all other people sharing the calendar will see the changes instantly. Users can view all their shared calendars on any device or calendar application. Users can easily accept shared calendar invitations from any Outlook application and see those shared calendars on all their devices. Users can share their calendar from any version of Outlook and have the same permission options on all versions. The basic improvements to sharing can be summarized as follows:

Shared calendars that sync to all devices with changes that appear right away. See Share a calendar.Īn easy way to accept a shared calendar invitation. With these improvements, IT admins and their organization's users can expect:Ĭonsistent permissions options when sharing a calendar. There are no changes to shared calendars when one person's calendar is hosted in Exchange on-premises. The improvements are only for calendars shared between people using Exchange Online. The rest of this article is intended to help IT admins understand the changes that are rolling out.

We made improvements to the way shared calendars in Microsoft 365 sync across your applications. If you’re interested in trying the new experience, check out Getting started with the new Outlook for Windows.Īre you an IT admin wanting to find out more about the new shared calendars platform?

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Note: Many of the features in the new Outlook for Windows work the same or similarly as Outlook on the web.